CONFERENCES AND SEMINARS
Room 1911 seats 60 theatre style with a large screen, a PA and roaming microphones, plus a private bar for when the sessions wrap.
CORPORATE EVENTS
CONFERENCE AND MEETING VENUES IN TOOWOOMBA
The Rock is a corporate event venue at 520 Ruthven Street in the Toowoomba CBD, a short walk from the city's offices and hotels. Room 1911 seats 60 theatre style, 32 cabaret, 40 banquet and 20 in a U shape, and the boardroom handles smaller meetings with AV and video conferencing. Level One takes up to 150 for a cocktail event or an end of year party. Booking fees start at $300 and include AV, staffing and a dedicated event manager.
WHAT WE HOST
Business events that need a room, a screen, decent coffee and food that people actually talk about afterwards.
BOARD AND TEAM MEETINGS
The boardroom is built for it, with AV and video conferencing so remote colleagues are in the room too, and catering from morning tea through to lunch.
TRAINING AND WORKSHOPS
Cabaret or U shape layouts for 20 to 32 people, with breaks catered so nobody has to leave the building and lose half an hour.
CLIENT AND NETWORKING EVENTS
Level One for a cocktail format, with canapés circulating and a private bar, right in the middle of the CBD.
PRODUCT LAUNCHES
Six 75 inch screens on Level One, a portable stage and a dance floor, which covers both the formal part and whatever follows.
END OF YEAR PARTIES
Celebration packages that cover food and drinks per head, so the finance team knows the number before the invitations go out.
SPACES AND LAYOUTS
ROOM 1911
Exclusive hire, up to 60 guests
A secluded room with a private bar and dedicated event staff, which makes it the natural choice for a conference day, a training session or a presentation that needs the door closed.
| Layout | Capacity |
|---|---|
| Theatre | 60 |
| Cocktail | 60 |
| Banquet | 40 |
| Cabaret | 32 |
| U shape | 20 |
| When | Hire time | Booking fee | Minimum spend |
|---|---|---|---|
| Monday to Sunday, daytime | 10am to 4pm | $300 | $250 |
| Monday to Thursday, evening | 5pm to 12am | $500 | $500 |
| Friday to Sunday, evening | 5pm to 12am | $500 | $1,200 |
THE BOARDROOM
Meetings, training days and presentations
Built for corporate meetings rather than adapted for them, with AV and video conferencing technology and catering from our kitchen. It suits a board meeting, an interview panel or a half day workshop where the group needs to stay focused.
ENQUIRE ABOUT THE BOARDROOM
LEVEL ONE
Exclusive hire, up to 150 guests
The larger room, above the Top Bar with views over Ruthven Street. A private bar, six 75 inch screens, a portable stage and a dance floor make it work for a launch, an awards night or the Christmas party.
| When | Hire time | Booking fee | Minimum spend |
|---|---|---|---|
| Monday to Thursday | 10am to 4pm or 5pm to 12am | $300 | $500 |
| Friday to Sunday, daytime | 10am to 4pm | $300 | $1,000 |
| Friday to Sunday, evening | 5pm to 12am | $500 | $2,000 |
WHAT'S INCLUDED
The booking fee covers the room and everything below, which means no separate AV hire invoice and no scramble for an extension lead on the morning.
AUDIO VISUAL
- Sound system with PA
- Roaming microphones
- Six 75 inch screens on Level One
- Portable large screen in Room 1911
- Portable stage
- Power outlets and extension capability
- Basic AV support on the day
THE SPACE
- Exclusive use for your booked hours
- Heating and air conditioning
- Two parking spaces at Oaks Toowoomba
- Complimentary wi fi
PLANNING
- A dedicated event expert
- Unlimited site visits
- Unlimited phone and email contact
- A full planning meeting, with more on request
- Help coordinating vendors
- Item drop off and next day collection
FURNITURE AND SETTING
- All tables and chairs for your chosen layout
- Pressed linen in Room 1911
- Easels for signage
- Cutlery, fine china and crystal glassware
- Room set up to your floor plan
CATERING SUPPORT
- Serving stations set up
- Platters and serving equipment
- Water service and glasses
- Self service tea and coffee as required
ON THE DAY
- Event coordinator or day of staff
- Set up and pack down
- Cleaning before and after
- All staffing for the duration
END OF YEAR PACKAGES
One price per head covering food and drinks, which makes the Christmas party easy to budget and easy to sign off. Minimum 30 people, and the booking fee sits on top.
SOCIAL
Grazing table on arrival, gourmet pizzas and platters, and the luxe beverage package.
- 2 hours$100 per person
- 3 hours$115 per person
- 5 hours$130 per person
GATHER
Everything in Social, plus a cocktail for every guest on arrival.
- 2 hours$120 per person
- 3 hours$135 per person
- 5 hours$150 per person
FEAST
Grazing table, pizzas and platters, a cocktail on arrival and the premium beverage package.
- 2 hours$140 per person
- 3 hours$155 per person
- 5 hours$170 per person
FREQUENTLY ASKED QUESTIONS
How many people cRoom 1911 seat for a conference?
Room 1911 seats 60 theatre style, 40 for a banquet, 32 cabaret style and 20 in a U shape, and holds 60 for a cocktail format.
Is audio visual equipment included?
Yes. The booking fee includes a sound system with PA, roaming microphones, screens, a portable stage, power and extension capability, and basic AV support on the day. The boardroom also has video conferencing.
Is there parking?
Two parking spaces at Oaks Toowoomba are included with your booking, and The Rock sits in the Toowoomba CBD on Ruthven Street with street and public parking nearby.
Do you cater morning tea and working lunches?
Yes. Share platters, grazing stations and pizzas all work for breaks and working lunches, and our kitchen caters the boardroom from morning tea through to lunch.
Can you cater for dietary requirements?
Yes. Every food package can be tailored for dietary requirements, and the canapé and seated menus already include vegetarian, vegan, gluten free and dairy free options.
What is the minimum spend?
It depends on the space and the time. Room 1911 starts at $250 for a daytime booking and Level One starts at $500 on a weekday. Pre ordered food and drinks and anything purchased on the day both count toward it.
How far in advance should we book?
As early as you can for October through December, which books out first. Outside that period our events team can usually work with shorter notice, so it's worth asking.
When do you need final numbers?
Confirmed guest numbers are requested 14 days before the event.
Can we be invoiced?
Payment can be split across several cards or methods. Talk to the events team about what your organisation needs and they'll work with your finance process.
Is accommodation available nearby?
Oaks Toowoomba is on the same site, which makes it straightforward for interstate delegates or anyone who would rather not drive home.
HOW TO BOOK
- Get in touchSend us your dates, numbers and what the day needs to do, and we'll come back with the right room and a quote.
- Come and lookWalk the space and check the sightlines and AV before you commit.
- Secure the dateComplete the booking form and pay the booking fee.
- Plan the detailYour event manager handles the run sheet, catering and set up with you.
Or call the pub on (07) 4548 0460 and ask for the events team.
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